Implementation

Implementation

Implementing QuickBooks Enterprise 2011/12 is easier than you think. Read more about each of the implementation areas below:

Product Training

There are multiple types of training available to bring your staff up to speed on QuickBooks Enterprise. These include:

Tailored, Onsite Training

Reckon can arrange for a Reckon Systems Consultant or an Accredited Professional Partner to come out to your workplace and undertake tailored training to the specific needs of your organisation.

Formal Classroom Training

In conjunction with registered training organisations around Australia, Reckon conducts formal classroom training course which are designed for beginners through to advanced users of QuickBooks.

Even though this sort of training is a little more generic than tailored training, it is very informative and recipients will gather valuable tools and knowledge to complete their work tasks quicker and more efficiently.

More information on classroom training can be found by clicking here.

Technical Specifications

System Requirements

• At least 2.0 GHz Intel Pentium IV (or equivalent)
• Microsoft Windows XP users : At least 512 MB RAM for a single user and at least 1GB of RAM for multiple users
• 1 GB RAM for Microsoft Windows Vista™ and Windows 7 users
• 1GB RAM for Windows Server 2003/2008*
• 1024 x 768 pixel screen resolution
• Windows XP/Vista^TM/7 operating system
• 1 GB of disk space (additional space required for company files)
• Internet Explorer 7.0 or later required
• Microsoft .NET Framework Common Language Runtime 2.0 (provided on QuickBooks Installation CD. Requires an additional 150 MB).
• Requires 9 MB for QuickBooks Pro Timer
• At least 256-colour SVGA video
• 24 x CD-ROM`
• All online features / services require Internet access with at least a 56 Kbps modem (ADSL or Cable Modem recommended)
• Reckon GovConnect requires .NET Framework 3.5 and 60MB for install.

*Windows Small Business Server 2008 requires 4GB RAM. Windows Small Business Server 2003 is not supported.

Integration Requirements

• Microsoft Word and Excel integration requires Microsoft Word and Excel 2003, 2007 or 2010. Integration limited to export only.
• If you want to synchronise with contact management software, you need Microsoft Outlook 2003, 2007 or 2010. Contact synchronisation with Outlook requires QuickBooks Contact Sync for Outlook.
• QuickBooks email integration requires Outlook 2003, 2007 or 2010.
• Compatible with Reckon Retail Point of Sale 2011/12 Enterprise, Professional and Lite versions.
• Business planners functionality required Adobe Acrobat Reader 5.0 or later.

Multi-User Requirements

• Multi-user mode is optimised for Microsoft Windows 2003 Server or Windows Server 2008 operating systems, and for Windows XP Pro/ Vista^TM/7**.
• Terminal Services are supported for QuickBooks 2011/12 Premier and Enterprise.

** Not all versions of Windows Vista^TM/7 are supported. Support is provided for Windows Vista^TM Business and Ultimate and Windows 7 Professional and Ultimate.

Implementation Process

Implementing an organisation-wide software solution can be a large task; and any costs savings made on a solution can be quickly lost when it comes to implementation costs. This is why Reckon offer two implementation options: an convenient assisted option, and a cost-effictive unassisted option.

Unassisted Implementation

If the budget is tight, and you have the confidence to be able to install QuickBooks Enterprise yourself, we can provide detailed instructions on installing QuickBooks, then on converting* your existing datafiles to the QuickBooks format, and finally in testing to ensure that the solution is working as required.

Alternatively, Reckon can assist you through the process of implementing QuickBooks Enterprise.

Assisted Implementation

If required, Reckon can come into your workplace and undertake a complete install of QuickBooks Enterprise. We will work with you through the software installation, conversion*, testing and training to ensure that the solution is properly configured as per your requirements.

Process

Upon the signing of the contract, the implementation process that will be undertaken is:

 *Note: in most cases when converting from other products, only a list conversion will be possible. This can include your Chart of Accounts, Items, Customer and Supplier lists.

Upgrading from QuickBooks

Upgrading to QuickBooks Enterprise from previous versions of QuickBooks is simple and trouble-free. The entire upgrade and data transfer process is usually relatively quick.
 
Users can upgrade to QuickBooks Enterprise from any of the following:

• QuickBooks v7
• QuickBooks v8
• QuickBooks 2002
• QuickBooks 2003
• QuickBooks 2004
• QuickBooks 2005/06
• QuickBooks 2006/07
• QuickBooks 2007/08
• QuickBooks 2008/09
• QuickBooks 2009/10
• QuickBooks 2010/11

Detailed instructions on how to complete the process are included your the software purchase. If it is more convenient, our expert support staff can upgrade the file for you at additional cost. For more information on assisted implementation, click here.

Converting from Another Solution

Switching to QuickBooks Enterprise will in most cases allow you to transfer existing lists including: creditors, debitors, items and your chart of accounts. All can be imported from any accounting software package that permits the export of creditor, debitor, item and chart of accounts lists into Microsoft Excel.
 
This service does come at an additional cost. Contact us to find out more.