Job-Specific Information

What is your Job Function?

For more infomormation about how QuickBooks Enterprise 2011/12 can help you achieve more in your role, click on the relevant role below.

Executive

Monitor Business Performance

More than 100 reports and graphs can be generated within the Reports Centre to keep a close eye on your business. View reports with detailed financial information and convert each into a PDF file for email, so the recipient views the report just as you do. By connecting multiple locations and remote workers you can manage business growth. Parent companies and head offices can combine reports with QuickBooks Enterprise to pull data from subsidiaries, divisions or branches, so you can determine which units are performing and which ones need improvement. The advantage of QuickBooks Enterprise is line items within each report can be drilled into, so you can know what exactly makes up each figure - making your business increasingly transparent. The software report creation tool also helps you build customised reports, exactly the way you want them.

QuickBooks can grow with you

QuickBooks Enterprise is built on a powerful SQL database so you can expand operations as your business grows, without having to worry about going through another large upgrade. Add virtually unlimited transactions and lists - including customers, suppliers, employees, inventory, non-inventory, service, and other items - so there is no limit to your business growth.

Control your company data

Finance

QuickBooks Enterprise delivers premium return on investment year after year while giving business operators complete control over finances at the same time. More than 100 detailed financial reports and graphs are easy to create and are at your fingertips.  

Finance managers will also appreciate QuickBooks Enterprise’s multi-site and multi-company reporting capabilities. Here, multiple locations and remote workers can be connected over the company's infrastructure while parent companies and head offices are able to quickly combine reports to access data from subsidiaries, divisions and branches.

The software allows simple, simultaneous access by up to 30 users and makes it easier to work with your accountant. The accountant’s copy of the company data file includes a new dividing date showing which periods are for your accountant to work in, and which are for you. An ‘always on’ Audit Trail enables accountants to quickly spot possible trouble spots or errors.

QuickBooks Enterprise is updated regularly to maintain the high standards developed over years of intensive research and development by the world’s leading accounting software supplier. This ensures the software is always up to date with the latest technology and business techniques so business operators can capitalise on the full spectrum of benefits.

Human Resources / Payroll

QuickBooks Enterprise provides Human Resource professionals with a simple and extremely cost-effective path to streamlining their business tasks. The software makes quick work of everything from creating purchase orders and monitoring budgets to payroll and HR-tracking functions.

Human Resource departments have many detailed financial reports and graphs at their disposal to help develop business plans, including the number and type of employees who will be required as the business moves forward.

QuickBooks Enterprise contains comprehensive payroll management enabling payroll administrators to complete all necessary job tasks. The software makes it elementary to view previous payroll transactions, enter time, create and schedule payments, and email pay slips to employees. Duplicate data entry is avoided saving considerable time and expense while minimising the change of errors.

The software enables Human Resource departments to interact with payroll departments, even those located off-site. QuickBooks Enterprise’s multi-site and multi-company reporting capability means multiple locations and remote workers can be connected utilising the company's existing infrastructure while it’s easy for parent companies and head offices to combine reports and access data from subsidiaries, divisions and branches.

Information Technology

Built on SQL Technology

QuickBooks Enterprise 2010/11 is built on a dynamic SQL database, meaning it can be scaled to meet virtually all requirements as a business grows and changes. It runs on a client-server or terminal-server network, which allows multiple users simulataneous access to the same data files at the same time without losing performance functionality.

Control your company data

New advanced security features give employees access to the information and activities they need to do their job while restricting access to over 115 individual reports, bank accounts, lists and activities, ensuring you stay in control of the data.

Receive product updates, upgrades and unlimited weekday technical support

Stay up to date with the latest enhancements to the world’s best selling accounting software. As part of your QuickBooks Enterprise annual licence, you’ll receive product upgrades when they are released, product updates, tax tables to help you stay compliant and free weekday support on a dedicated Enterprise contact number.

Warehouse / Inventory

Multi-site and multi-company reporting

Connect multiple locations and remote workers to manage business growth. Parent companies and head offices can also combine reports with QuickBooks Enterprise to access data from subsidiaries, divisions or branches.

Enjoy unparalleled business growth capacity

Add virtually unlimited transactions and lists - including customers, suppliers, employees, inventory, non-inventory, service and other items - so there is no limit to your business growth.

Automatically track inventory items in different units of measure

You may buy the same item in one unit of measure, stock it in another, and sell it in yet another. QuickBooks automates the conversion from one unit of measure to another as the item moves through your business, avoiding costly mistakes. Now buy and sell products in precisely the way your suppliers and customers prefer.

Operate with up to 30 simultaneous users*

QuickBooks Enterprise increases efficiency by allowing up to 30 users to work on a company file simultaneously with fast multi-user access.

Licences are available for 1, 5, 10, 15, 20, and 30 simultaneous users, so QuickBooks Enterprise can grow as your business expands.

Sales

Sales managers are under constant pressure to perform, a task made even more challenging in the current economic climate. Accurate, up-to-date and easily accessible sales and debtor information must always be at their fingertips.

QuickBooks Enterprise has incorporated a comprehensive range of useful reports to maximize the performance of sales managers. The software’s customized report writer generates reports to track prospects, sales, invoices and much more. All are at the user’s fingertips saving time and effort. Plus, QuickBooks Enterprise is one of the only accounting products on the market which allows users to drill down to each transactional detail, from the report itself. Most competitor products allow users to view the report only, not the transaction details.

The software has the ability to integrate with numerous CRM packages giving you the ability to track sales from “Suspect” through to “Closed” and confirmation when the invoice has been paid.

QuickBooks Enterprise enables sales managers to produce quotes and estimates both of which can be simply and easily converted into invoices. Once invoiced, the software updates stock levels and alerts you when additional stock needs to be ordered. All stock costs and retail prices are stored within the software enabling users to generate accurate quotes instantly.