Modules

Modules

Please select a module from the QuickBooks Enterprise home page below for more information.

The Customer Centre

Screenshots

The Customer Centre allows you to complete entire workflows from the one location. It gives you access to all of your customers, jobs, contact and billing information for each customer, as well as customer transactions.

In QuickBooks Enterprise your customer tasks are organised logically on the Home page in the Customers section. Workflow arrows help you learn how tasks relate to each other and to help you decide what to do next.

Through the Customer Centre, you can access:

The Supplier Centre

Screenshots

The Supplier Centre displays information about all of your suppliers and their transactions in a single place. Here you can add a new supplier, add a transaction to an existing supplier, or print the supplier list or transaction list. You can also edit a supplier’s information or edit a note for the supplier.

In QuickBooks Enterprise, use the Supplier section of the Home page to access supplier tasks. The workflow arrows show you how tasks relate to each other.

The Reports Centre

Screenshots

The Report Centre gives you access to the majority of QuickBooks reports. From the Report Centre you can also view the Memorised Report List, Report Preferences and the Reports Learning Centre.

Online Banking

Access your banking details, credit card charges and much more with little more than lifting a finger.

Transactions can be downloaded from your financial institution directly into QuickBooks. This saves time and effort while improving security and eliminates the errors often associated with manual data entry. It’s simple to review electronic statements from your bank and credit card providers, check account balances, see which cheques have cleared, add transactions, and transfer money between online accounts.

When an electronic statement is downloaded into QuickBooks, the software compares it to the transactions already in QuickBooks and highlights any discrepancies. You’re able to add missed transactions and check the rest for accuracy without having to fumble through a paper statement and makes reconciling your bank accounts easier.

Security is paramount and QuickBooks utilises passwords and a secure Internet connection with high-level encryption to help protect your financial details. Similarly, online supplier payments are completed with protected processing systems between you and your financial institution. For those with multi-user QuickBooks access, the software allows you to restrict others from using online services.

Online banking, also referred to as online account access, varies by financial institution so check with yours to see which services it provides.

The Employee Centre

Screenshots

In QuickBooks Enterprise, use the Employee Centre to access information about all of your employees and their transactions in a central place.

From the Employee Centre, you can add a new employee, add a transaction to an existing employee, or print employee and transaction information. You can also edit an employee's information or edit a note for the employee.

The new Employee Organiser allows you to record detailed employee information such as leave, wages, promotions and contacts using the Employee Organiser Wizard, as well as produce sophisticated summaries of your employee’s details and history. By storing your important employee information in one easy-to-access location you can better manage your employees and improve business efficiency.

Use the Employee section of the Home page to access employee tasks, such as timesheets, payment summaries and the Payroll Centre. The workflow arrows show you how tasks relate to each other.

Payroll

The Payroll Centre lets you keep track of all your payroll information in one place. From here you can perform all payroll tasks, drill down to previous payroll transactions, enter time, access Reckon Tools SuperLink, create and edit pays, and schedule pay runs.

In QuickBooks Enteprise, the Payroll function has been streamlined so the process of adding and paying your employees is simple. In addition, the Super Details window within the Payroll function now handles Super Choice. Therefore, you can now record and calculate super for multiple super funds for a single employee.

A full range of deductions can be applied to each employee, with the ability of setting certain limits where nessecary. In addition, items like overtime can be very easily added in to pay packets when required.

Paying your employees has never been easier, and can be done with the click of a mouse from the Payroll function. You can use payroll schedules to group together employees in whichever way makes the most sense for you to effectively run your payroll and your business. However, all employees grouped in the same payroll schedule must have the same pay frequency (for example, weekly, fortnightly, half-monthly, and so on).

In other words, you can set up multiple payroll schedules for the same pay frequency. For example, even if you're paying all your employees weekly, you could set up separate payroll schedules to group together:

• Salaried employees and hourly employees.
• Employees who are paid via Direct Deposit and those who are paid by regular cheque.
• Employees by location or department, class, or job.

The QuickBooks method for terminating employees has been designed so you can enter the Release Date during the pay process. During the process, you will be asked to enter the termination date. When the pay is processed it is automatically entered into the Release Date field in the employee record. Terminated employee information can be accessed in the realeased employees list.

QuickBooks lets you safely edit an existing pay cheque without modifying the tax amounts, wage base, total gross pay, or net pay. By selecting the Lock Net Pay option when editing an existing pay cheque, you can make changes to certain pay cheque details, such as the earnings payroll items or sick and holiday accrual, without ecalculating the entire pay cheque.

Emplopyee payslips and payment summaries can be emailed, printed or a combination of both. This allows you as an employer to deal with your employees as you would like to.

Inventory

QuickBooks Enterprise allows easy entry, tracking and reconciliation of all your inventory movements and costs.

Inventory items are anything that your company buys, sells, or resells in the course of business. Some examples of items include products, shipping and handling charges, discounts, and tax (if applicable). QuickBooks continues to provide up to 12 different types of items. Some -- such as the Service Item or the Inventory part Item -- help you record the services and products your business sells. Others -- such as the Subtotal Item or Discount Item -- are used to perform calculations on the amounts in a sale.

Manufacturer's Part Number

A manufacturer's part number (MPN) is a unique number or code assigned by manufacturers to each of their items. Since purchase orders are usually sent to the manufacturer, using the MPN ensures that your supplier knows exactly what is being ordered.

The Manufacturer’s Part Number field is a text field that accepts up to 31 characters. It is displayed for Inventory Part, Inventory Assembly (purchased from a supplier), Non-Inventory part, and Non-Inventory part (purchased for a specifi c customer or job).

You can add the MPN to an item using the Manufacturer's Part Number field in the Edit Item window or directly on a purchase order form.

Build Assemblies

In QuickBooks Build Assemblies have been enhanced as follows:

• Create a Bill of Materials (BOMs) to track the costs and inventory for assembled products more accurately.
• Include both material and non-material costs -- such as labour costs and overheads – on Bills of Materials to accurately track costs.
• As you build finished goods, QuickBooks automatically deducts component items from your inventory.
• See how many fi nished goods you can build based on your current inventory.
• Alerts let you know when it’s time to reorder, or when there aren’t enough components for an assembly.

Units of Measure

Screenshots

QuickBooks Enterprise allows you to track items in different units of measure. Just set your base unit of measure and your purchase units can be automatically converted into different inventory and sales units of measure. That means you can easily buy and sell products in precisely the way your suppliers and customers prefer

Units of Measure Sets consist of a base unit and any number of related units. A base unit is the first unit defined in a Units of Measure Set. It is usually the smallest unit of measure used for an item when purchasing it, tracking it in inventory, and selling it. In QuickBooks Enterprise, the base units of items are used to count inventory, generate most inventory reports, and perform quantity-related calculations.

A related unit is a unit defined by the number of base units it contains. For example, if the base unit is one foot, a related unit might be a yard, which is defined as containing three feet.

Related units make it possible to show quantities of the same item in different measurements in different places in QuickBooks. For example, you might purchase an item called Cable in spools, count that item in inventory by the foot, and sell it by the yard. By creating a Units of Measure Set with a base unit of foot and related units of yard and spool (containing 500 feet), you can enter a quantity of spools on a purchase order, show the item in feet on inventory reports, and enter a quantity of yards on an invoice.

When you create a Units of Measure Set, you can also specify which unit of measure should appear by default when adding an item to a purchase form, a sales form, and a shipping pick list. You also give the set a name, such as "Length by the foot."

Once you've created a Units of Measure Set and assigned it to an item, you can easily convert to other units of measure within the set when you add the item to a transaction. For example, if you add the Cable item to an invoice with a quantity of 10 yards, you could then convert that quantity to 30 feet or 0.06 spools.

Job Costings

Screenshots

QuickBooks Enterprise is much more than accounting software. It’s a complete business management tool which gives business owners complete control over their operations today, tomorrow and for the years ahead.

The software generates detailed reports on everything from job quotes and invoices to mileage expenses, hours worked and profitability. All can be customised to meet the unique needs of the business owner, documenting an accurate snapshot of the business at any time.

QuickBooks Enterprise produces a wide range of reports including profitability summaries to document how much the company earned or lost on individual projects and total jobs, plus individual items or services. Business owners can also see how accurate their estimates are for job, item costs and revenues.

In addition, it’s simple to keep track of how much time is spent on a particular job, on each aspect of that job, which employee or contractor has worked on it and how much time the company has spent on each service or item provided.

Fuel costs aren’t what they were in 2008, but together with transportation, they’re still a significant cost for many businesses. QuickBooks Enterprise enables users to monitor vehicle expenses by distances travelled, by job, by vehicle and total cost.

Multicurrency

In QuickBooks Enterprise, you can record transactions in many currencies. With the multicurrency feature turned on, QuickBooks tracks foreign transactions and accounts for them properly, regardless of the currency that is used. For example, if you sell goods to the United States as well as within Australia, you can enter some transactions in US dollars and others in Australian dollars. Tracking these foreign-currency transactions is as easy as selecting the foreign customer or supplier from your list; QuickBooks takes care of everything else.

With multicurrency, you can also set up a fixed foreign price for items, or enter prices in your home currency and then have QuickBooks calculate the foreign price based on the current exchange rate. The home currency refers to the currency that is used in the country in which your business is located.

Advanced Security

Screenshots

 

  

QuickBooks Enterprise understands how simplifying and strengthening security is crucial for today’s business owners.

Detailed tasks can be assigned within each role. For example, the Banking role in QuickBooks gives full access to cheques, credit card charges, deposits, and online banking. The role can also be edited to include, for instance, access to invoices should the business owner require it.

Product Add Ons

There are a number of Reckon products that, when combined with QuickBooks Enterprise, create a powerful solution for your business.

Click on the logo or box shot of each product to find out more information.

	QuickBooks, brought to you by Reckon Online QuickBooks, brought to you by Reckon Online, allows you to access your company data file anywhere, anytime over the internet, with the full functionality of QuickBooks Enterprise.
	Reckon Retail Point of Sale Professional 2011/12 Retail Point of Sale Professional is retail intelligence at your fingertips, with everything you need to track sales, inventory, purchase orders, customers and accounting. Advanced features allow you to set up promotions, create customer loyalty programs, table tracking and kitchen printing.
	Reckon Asset Manager Reckon Asset Manager helps enterprise-sized businesses and accounting practices manage their fixed asset accounting and tax issues, saving time and reducing the risk of human error.
	Reckon Tools SuperLink Remove the headache of Super Choice compliance with Reckon Tools Superlink --the easier way to manage your superannuation obligations. Reckon Tools SuperLink facilitates the transfer of information and payments between the business owner, the employee, and all the required employee superfunds.Writing cheques or printing reports to send to the superfunds is no longer required. Simply process superannuation contributions to the superfunds during payroll with no additional costs.
	Reckon Tools Credit Card Payments Offer customers a quick and easy way to pay their invoices with Reckon Tools Credit Card Payments. You'll get paid faster, improvecash flow andcustomers will appreciate the added convenience of doing business with you.
	Reckon Tools Stationery Use stationery created specifically by Forms Express to work with your QuickBooks software. Cheques, invoices, statements and more have been designed and tested for 100 per cent compatibility, guaranteed.
	Third Party Software Although QuickBooks accounting software is used across many industries - there may be industry-specific functionality that QuickBooks does not satisfy - this is where independent system developers come in. The catalogue found by clicking on the Reckon logo to the left is a summary of software solutions that independent system developers have written to compliment QuickBooks, and possibly offer what you are looking for.